Privacy Policy

Last Updated: January 20, 2025

CV by Toolarity ("we", "us", "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our AI-powered resume analysis service.

1. Information We Collect

Personal Information

• Name and email address when you create an account
• Authentication data from social login providers (Google, LinkedIn)
• Payment information for token purchases (processed securely through Stripe)

Resume Data

• Resume documents and content you upload for analysis
• Job descriptions you provide for keyword matching
• Generated resume versions and analysis results

Technical Data

• IP address, browser type, and device information
• Usage patterns and feature interactions
• Error logs and performance data

2. How We Use Your Information

• Service Delivery: Analyze resumes and provide ATS optimization recommendations
• Account Management: Maintain your account and process payments
• Customer Support: Respond to inquiries and resolve technical issues
• Service Improvement: Enhance our AI algorithms and user experience
• Security: Protect against fraud and unauthorized access

3. Data Protection & Security

We implement industry-standard security measures:

• SSL/TLS encryption for all data transmission
• Secure cloud storage with access controls
• Regular security audits and monitoring
• GDPR-compliant data processing practices
• Minimal data retention - resume files are deleted after analysis

4. AI Processing & Third Parties

Our AI analysis may involve:

• Processing through secure third-party AI services
• Anonymized data analysis for algorithm improvement
• Integration with payment processors (Stripe) for billing

We never sell your personal data to third parties.

5. Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correct: Update inaccurate information
• Delete: Permanently remove your account and data
• Restrict: Limit how we process your data
• Portability: Export your data in a standard format
• Object: Opt-out of certain data processing activities

6. Account Deletion

To permanently delete your account:

1. Log into your CV by Toolarity account
2. Click on your profile in the top-right corner
3. Select "Delete Account" from the menu
4. Confirm deletion in the dialog box

Note: Account deletion is irreversible and removes all your data, tokens, and transaction history.

7. Data Retention

• Resume files: Deleted immediately after analysis completion
• Account data: Retained while your account is active
• Transaction records: Kept for legal and accounting requirements
• Analytics data: Anonymized and aggregated for service improvement

8. International Data Transfers

Your data may be processed in countries outside your residence. We ensure adequate protection through:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions by data protection authorities
• Other appropriate safeguards under applicable law

9. Children's Privacy

Our service is not intended for users under 16 years old. We do not knowingly collect personal information from children under 16.

10. Updates to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. We'll notify you of material changes via email or website notice.

11. Contact Us

For privacy-related questions or to exercise your rights, contact us at:

Email: support@toolarity.app

Subject Line: "Privacy Policy Inquiry"

If you're in the EU and have concerns about our data handling, you may also contact your local data protection authority.